As stated earlier returning Tennessee citizens their unclaimed property is our goal. In order to achieve that goal it is imperative that we verify the legal owner to the unclaimed property. In order to accomplish this task we are dependent and limited to the information that the company or entity that turned over your unclaimed property to us provided.
The below tabs provide the documentation required for most claims. Because each claim is unique and the circumstances of each claim are different we will often need additional documentation than what is listed below or originally requested from you.
- Standard Documentation
- Ownership Documentation
- Joint Owners
- Deceased Owners
- A claim form must be signed and notarized by the owner/claimant. The address on the claim form is where we will mail the check.
- The owner/claimant must provide a photocopy of driver’s license or other photo identification.
- The owner/claimant must provide documentation of their address on the claim form where the check will be mailed. If your mailing address is on your driver’s license you will not have to provide other documentation showing this. Other examples include photocopy of a bill or pay stub.
- The owner/claimant must provide documentation of their social security number. Examples include social security card, tax records, or pay stub.
- Documentation the funds we are holding belong to the claimant (proof of ownership documentation).
- Proof of owner’s social security number (SSN). If the reporting company or entity provided a SSN it may be the only other information needed to prove ownership. Examples include social security card, tax records, or pay stub.
- Proof of last known address associated with the property. Quite often the reporting company or entity did not provide us with the owners SSN, but did provide a last known address the company or entity had on file for you. You may document your ownership to this property by providing documentation that links you to that last known address that was provided by the company or entity. Examples to prove previous address include a post marked envelope, cancelled check, birth certificate, credit report, pay stub or utility bill.
- Proof of doing business with the company or entity that reported the property. If the reporting company or entity did not provide a SSN or last known address this may be the only information we have to determine ownership. Documentation must show connection or link you to the specific property. Examples to prove doing business include insurance policy, original uncashed check, bank book, stock certificate, contract or court document.
If you are the original owner of the property, you will need to send the Standard Documentation along with the Ownership Documentation. A check will be made payable to the original owner.
If there is an additional owner listed with the property, they must also provide the Standard Documentation. A check will be made payable to both owners.
If the original owner or co-owner is a minor, the custodian will need to send the Standard Documentation and the Ownership Documentation along with the minor's birth certificate. A check will be made payable to the minor in care of the custodian.
If the original owner has someone appointed as their power of attorney (POA), we will need the Standard Documentation from the POA and Ownership Documentation along with the POA paperwork. A check will be made payable to the original owner in care of the POA.
Any claim with a value of $10,000 or more will be required to use this option. Additional documentation needed:
- Certified death certificate of the original owner.
- Certified letters of testamentary or administration listing who is the executor.
- Federal tax identification number (FEIN) of the estate. This can be requested from the IRS.
A check will be made payable to the estate care of the administrator or executor.
Additional Documentation needed:
- Certified death certificate of the original owner.
- Probated will of the original owner. If the owner did not have a will we will need a copy of the obituary to document how many heirs there may have been.
- Certified birth certificate of each heir. Each heir will have to complete his or her own claim.
A check will be made payable to each heir for their portion once each heir's claim is approved.
You will need to send the Standard Documentation and the Ownership Documentation. Since each claim is unique, the staff of the unclaimed property division will determine the evidence appropriate for your claim. Listed below are the three most common circumstances.
- The business is still in existence and is making the claim. The check will be made payable in the business name.
- The business has been closed/dissolved. The owner of the business is making the claim and the check will be made payable to the owner(s).
- The business has been sold. The original owner or the new owner is making the claim. The check will be made payable to either the original or new owner(s) depending on the contract or sale agreement.
- Signed cover letter on company letterhead.
- Proof of federal identification number (FEIN) for the business. This is in lieu of the owner/claimant’s social security number.
- Claimant’s business card or copy of business identification.
- Proof of authorization from the company regarding who can complete the claim form.
Dissolved Business Claim
- Proof that the business has been closed (dissolution documents).
- Proof of business ownership documentation.
- Proof of federal identification number (FEIN) for the business.
Sold Business Claim
- Contract or agreement when the business was sold.
- Documentation that the claimant was one of the parties on the contract or agreement.
- Once we determine who the legal owner is and if that owner is a person or another company will determine what other, if any, documentation we will need.