Claims and Risk Management

Electronic Monitoring Indigency Fund

Financial reimbursement may be available to installers of GPS, alcohol, and drug monitoring devices for qualifying indigent participants required to have a monitoring device

How does the EMIF provide Reimbursement? 

Formerly known as the DUI Monitoring Fund and the Interlock Assistance Fund (IAF), the Electronic Monitoring Indigency Fund (EMIF) provides financial reimbursement to certified installers for indigent participants required by a judge to have a monitoring device.

The 111th Tennessee General Assembly created two accounts for the EMIF -  the Interlock Account, and an account that creates a local government cost sharing program for non-interlock devices. The Division of Claims and Risk Management administers the reimbursement process for invoices filed by vendors through the Fund.

hands holding in support on wooden table

Online portal for EMIF vendors

EMIF portal access

driver using interlock ignition device

What is an interlock ignition device?

An interlock ignition device is a mechanism installed in a vehicle requiring the driver to deliver a breath sample before the vehicle can be started in order to deter drinking and driving.

How the program works

Reimbursable services

For participants who are eligible for assistance under the EMIF, the providers file invoices for reimbursement with the Division of Claims and Risk Management along with supporting information during the period the device is required. Reimbursable services include:

  • Installation
  • Lease
  • Maintenance
  • Removal

auto technician testing ignition device

 Reimbursement procedures

The EMIF provides reimbursement to individuals or entities engaged in the business of manufacturing, selling, leasing, servicing or monitoring alcohol or drug monitoring devices (“Provider”). All Providers submitting interlock claims for reimbursement must be listed on the Department of Safety’s approved Provider list.

female using electronic ignition monitoring device

Which devices are eligible?

Providers shall charge reasonable and customary fees in accordance with applicable law and Department of Safety Rules. The alcohol or drug monitoring devices that are eligible for reimbursement from the EMIF include, but are not limited to:

  • Ignition interlock devices
  • Transdermal devices
  • Electronic monitoring devices with random alcohol or drug testing

Which provider costs qualify for reimbursement?

A Provider may submit a claim for reimbursement from the EMIF for:

  • The costs associated with the lease, purchase, installation, removal and maintenance of ignition interlock devices, or with any other cost or fee associated with a functioning ignition interlock device; and
  • The costs associated with the use of a transdermal monitoring device or other alternative alcohol or drug monitoring devices.

installer checking figures on tablet device

Are there timeline considerations?

Reimbursement from the EMIF is allowed for:

  • The costs associated with installation, maintenance and removal of an ignition interlock device for DUI offenses occurring on or after January 1, 2011; and
  • The costs associated with the use of a transdermal monitoring device or other alternative alcohol or drug monitoring devices that have been ordered by a Court on or after July 1, 2016.

Monthly Limit Per Participant

The Department shall pay no more than two hundred dollars ($200.00) per month from the EMIF for each Device ordered for each individual (“Participant”) who has been ordered by a Court pursuant to applicable law to use a Device.

Monthly itemized invoices

A request for reimbursement from the EMIF shall be accompanied by an invoice and documentation from the Provider showing proof of the installation of the Device. The Provider shall submit a separate invoice for each Participant. The Provider’s monthly itemized invoice shall contain charges for services provided in the month prior to the invoice date.

The monthly itemized invoice for each Device shall include—but not be limited to—the following:

  • Participant’s name
  • Participant’s date of birth as the unique identifier
  • Service dates
  • Description of the services rendered by the Provider
  • Type of Device
  • Invoice number
  • Service charges in line-item form indicating the Court-ordered portion the Participant shall pay and the portion the DMF shall pay

The failure to submit a legible or complete copy of any of the required information may result in a denial or delay of payment to the Provider.

Submitting claims for reimbursement

Claims may be submitted by logging in to the EMIF portal

Once the Department receives the information to process a request for reimbursement from the EMIF, the Department will make every effort to approve or deny a request within ninety (90) days after all of the required information is received by the Department. The Department will notify the Provider in writing of any denial for reimbursement. 

If a claim for reimbursement is denied by the Department, the Provider may request that the claim be reconsidered by submitting additional information or documentation not previously submitted with the original invoice in support of the claim with a new itemized invoice.

EMIF Portal Access

submitting claim on laptop

Participant compliance relative to ignition interlock

certified document stamp

Applicable law provides that the authorized removal of a functioning interlock device that is required by a Court Order or by the Department of Safety shall be based on the Participant’s compliance with the Court Order and the provisions contained in applicable law (Tenn. Code Ann. §55-10-425(d)(1)). 

Upon completion of the period in which a Participant is required to use an ignition interlock device, if a Participant has complied with the provisions contained in Tenn. Code Ann. §55-10-425(d)(1), the Provider shall certify the Participant’s compliance with the provisions in applicable law during the period of time in which the ignition interlock device is required to remain on the Participant’s vehicle. 

Certificate of compliance

Should a Provider determine that a Participant is compliant, then the Provider shall provide the Participant with a certificate of compliance, and at the same time, shall provide a copy of the certificate of compliance to the Department. 

Should the Provider’s certificate of compliance result in the removal of the ignition interlock device, the Provider shall immediately notify the Department of the removal of the device along with an invoice of the removal charges. If a Provider determines that a Participant has not been in compliance with the provisions contained in Tenn. Code Ann. §55-10-425(d)(1), the Provider shall notify the Participant that the Provider’s records indicate noncompliance. The Provider shall also notify the Department if a Participant has been determined to be noncompliant and if the Participant’s noncompliance has resulted in an extension of the ignition interlock requirement. The Department may verify the Participant’s compliance or noncompliance with the Department of Safety.

signing certificate of compliance

Providers must complete W-9 and related forms

Approved reimbursement invoices are paid to the Provider through the State’s Edison System.

The Provider shall complete the required State of Tennessee Edison forms for a state vendor, the W-9 tax identification form and ACH forms authorizing credit to a designated bank account. Providers may obtain these forms from the Division of Claims and Risk Management.

Each Provider shall supply the Department any and all requested documentation the Department deems necessary to appropriately process a claim for reimbursement and to comply with applicable laws and rules.

W9 form

Questions regarding reimbursement or the EMIF?

Please contact us using one of the options below.

 General requirements

court house building

Court order and documentation

Either before submitting a request for reimbursement from the EMIF or accompanying a request that is submitted, a Provider shall provide the Department with each of the following:

  • A signed or certified Court Order indicating that the installation of the Device has been ordered by the Court (which may take the form of an Order for a Restricted License for an ignition interlock device)
  • An Affidavit of Indigency or other proof of an indigency determination by the Court
  • Any other documentation requested by the Department

A request for reimbursement from the DMF shall be accompanied by an invoice and documentation from the Provider showing proof of the installation of the Device.

Contact Us

Have questions regarding reimbursement or the Electronic Monitoring Indigency Fund?  We're here to help!

 (615) 741.2734 

(615) 401.6803 (fax)

Mailing Address

Division of Claims and Risk Management

502 Deaderick Street
Nashville, TN  37243-0202