Financial reimbursement may be available to installers of GPS, alcohol, and drug monitoring devices for qualifying indigent participants required to have a monitoring device
Formerly known as the DUI Monitoring Fund and the Interlock Assistance Fund (IAF), the Electronic Monitoring Indigency Fund (EMIF) provides financial reimbursement to certified installers for indigent participants required by a judge to have a monitoring device.
The 111th Tennessee General Assembly created two
accounts for the EMIF - the Interlock Account, and an account that creates a local
government cost sharing program for non-interlock devices. The Division of Claims and Risk Management administers the reimbursement process for invoices filed by vendors through the Fund.
EMIF portal access
An interlock ignition device is a mechanism installed in a vehicle requiring the driver to deliver a breath sample before the vehicle can be started in order to deter drinking and driving.
For participants who are eligible for assistance under the EMIF, the providers file invoices for reimbursement with the Division of Claims and Risk Management along with supporting information during the period the device is required. Reimbursable services include:
The EMIF provides reimbursement to individuals or entities engaged in the business of manufacturing, selling, leasing, servicing or monitoring alcohol or drug monitoring devices (“Provider”). All Providers submitting interlock claims for reimbursement must be listed on the Department of Safety’s approved Provider list.
Providers shall charge reasonable and customary fees in accordance with applicable law and Department of Safety Rules. The alcohol or drug monitoring devices that are eligible for reimbursement from the EMIF include, but are not limited to:
A Provider may submit a claim for reimbursement from the EMIF for:
Reimbursement from the EMIF is allowed for:
The Department shall pay no more than two hundred dollars ($200.00) per month from the EMIF for each Device ordered for each individual (“Participant”) who has been ordered by a Court pursuant to applicable law to use a Device.
A request for reimbursement from the EMIF shall be accompanied by an invoice and documentation from the Provider showing proof of the installation of the Device. The Provider shall submit a separate invoice for each Participant. The Provider’s monthly itemized invoice shall contain charges for services provided in the month prior to the invoice date.
The monthly itemized invoice for each Device shall include—but not be limited to—the following:
The failure to submit a legible or complete copy of any of the required information may result in a denial or delay of payment to the Provider.
Claims may be submitted by logging in to the EMIF portal
Once the Department receives the information to process a request for reimbursement from the EMIF, the Department will make every effort to approve or deny a request within ninety (90) days after all of the required information is received by the Department. The Department will notify the Provider in writing of any denial for reimbursement.
If a claim for reimbursement is denied by the Department, the Provider may request that the claim be reconsidered by submitting additional information or documentation not previously submitted with the original invoice in support of the claim with a new itemized invoice.
EMIF Portal Access
Applicable law provides that the authorized removal of a functioning interlock device that is required by a Court Order or by the Department of Safety shall be based on the Participant’s compliance with the Court Order and the provisions contained in applicable law (Tenn. Code Ann. §55-10-425(d)(1)).
Upon completion of the period in which a Participant is required to use an ignition interlock device, if a Participant has complied with the provisions contained in Tenn. Code Ann. §55-10-425(d)(1), the Provider shall certify the Participant’s compliance with the provisions in applicable law during the period of time in which the ignition interlock device is required to remain on the Participant’s vehicle.
Should a Provider determine that a Participant is compliant, then the Provider shall provide the Participant with a certificate of compliance, and at the same time, shall provide a copy of the certificate of compliance to the Department.
Should the Provider’s certificate of compliance result in the removal of the ignition interlock device, the Provider shall immediately notify the Department of the removal of the device along with an invoice of the removal charges. If a Provider determines that a Participant has not been in compliance with the provisions contained in Tenn. Code Ann. §55-10-425(d)(1), the Provider shall notify the Participant that the Provider’s records indicate noncompliance. The Provider shall also notify the Department if a Participant has been determined to be noncompliant and if the Participant’s noncompliance has resulted in an extension of the ignition interlock requirement. The Department may verify the Participant’s compliance or noncompliance with the Department of Safety.
Approved reimbursement invoices are paid to the Provider through the State’s Edison System.
The Provider shall complete the required State of Tennessee Edison forms for a state vendor, the W-9 tax identification form and ACH forms authorizing credit to a designated bank account. Providers may obtain these forms from the Division of Claims and Risk Management.
Each Provider shall supply the Department any and all requested documentation the Department deems necessary to appropriately process a claim for reimbursement and to comply with applicable laws and rules.
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Either before submitting a request for reimbursement from the EMIF or accompanying a request that is submitted, a Provider shall provide the Department with each of the following:
A request for reimbursement from the DMF shall be accompanied by an invoice and documentation from the Provider showing proof of the installation of the Device.
Services at a Glance
Criminal Injuries Compensation
Cyber Incident Response Plan
Electronic Monitoring Indigency Fund
SAFE Program (for Medical Professionals)
Teacher's Excess Liability Coverage
Have questions regarding reimbursement or the Electronic Monitoring Indigency Fund? We're here to help!
(615) 401.6803 (fax)
502 Deaderick StreetNashville, TN 37243-0202