Tennessee Department of Treasury

Web, Title VI, and Public Records Policies

Find information on the Department's web privacy statement, accessibility statement, and additional web policies, forms, and resources.

Web policies

State of Tennessee Web Site Privacy Statement

The privacy, confidence, and trust of individuals who visit the Tennessee Department of the Treasury Web site are important to us. No personal information is collected at this site unless it is provided voluntarily by an individual while participating in an activity that asks for the information. The following paragraphs disclose the information gathering and usage practices for the web site.

Collection of Information

The Tennessee Department of Treasury collects only the personal information that is necessary to provide the information or services requested by an individual. "Personal information" refers to any information relating to an identified or identifiable individual who is the subject of the information. This is the same information that an individual might provide when visiting a government office and includes such items as an individual's name, address, or phone number. We also collect statistical information that helps us understand how people are using the web site so we can continually improve our services. The information collected is not associated with any specific individual and no attempt is made to profile individuals who browse the web site. You may be asked to participate in surveys at this site. Participation is optional, and the choice to participate or not to participate will have no effect on your ability to use other features of the site.

Use of Information

The Tennessee Department of Treasury uses the collected information to respond appropriately to requests. This may be to respond directly to you or to improve the web site. E-mail or other information requests sent to the State web site may be maintained or forwarded to the appropriate agencies in order to respond to the request. Survey information is used for the purpose designated in the survey.

Retention of Information

Personal information that is not submitted knowingly by users of this web site is neither retained nor shared in any manner or for any purpose. Records needed to support State program functions are retained, managed, and accessible in record-keeping or filing systems in accordance with established records disposition authorizations approved by the State's Public Records Commission. Records transmitted to this site will be identified, managed, protected, and retained as long as they are needed to meet historical, administrative, fiscal, or legal requirements.

Public Disclosure

Regardless of whether information is provided to the Tennessee Department of Treasury by personal visit, mail, or web site, it becomes public record and is open to public inspection unless protected by State or Federal law. Public records are subject to the rules and requirements located in Tennessee Code Annotated Title 10 Chapter 7. A public record is defined as follows: "Public record(s)" or "state record(s)" means all documents, papers, letters, maps, books, photographs, microfilms, electronic data processing files and output, films, sound recordings or other material, regardless of physical form or characteristics made or received pursuant to law or ordinance or in connection with the transaction of official business by any governmental agency. (T.C.A. 10-7-301 (6)) Based on the definition of public records, be aware that any information collected at this site could be made available to the public. Requests for public records will be examined for compliance with public record laws.


Any web page or application at this site that uses cookies will identify itself as such. Cookies are short and simple text files that are stored on a user's computer hard drive by Web sites. They are used to keep track of and store information so the user does not have to supply the information multiple times. The information that is collected through cookies at this site is handled in the same manner as other information collected here. You can configure your web browser to refuse cookies or to notify you when a web site attempts to send you a cookie. You can also check your hard drive for cookie files and delete them from your computer.

Web Site Security

The Tennessee Department of Treasury is committed to the security of the information that is either available from or collected by this web site. Treasury has taken multiple steps to safeguard the integrity of its telecommunications and computing infrastructure, including but not limited to, authentication, monitoring, auditing, and encryption.

Linking to the Tennessee Department of Treasury Website

Permission to link to the Tennessee Department of Treasury website is not required, but such links may not present state Web pages within frames. In addition, be aware that the page you link to may change without notice. Sites linking to Tennessee Department of Treasury pages should periodically verify those links for accuracy.

Links to Other Sites

This site has links to many other Web sites. These include links to Web sites operated by other government agencies, nonprofit organizations, and educational institutions. These links to outside sources are provided for the convenience of our users, and their inclusion on our web site does not, in any way, imply endorsement. The Tennessee Department of Treasury has no responsibility for the content or maintenance of these sites, and we suggest that you review the privacy statements for these sites.

Accessibility Statement

The Tennessee Department of Treasury website is subject to the same accessible web standards as federal agencies. Section 508 of the Federal Register establishes requirements for federal electronic and information technology, and the federal Access Board has issued the standards to meet those requirements. We are committed to making our site accessible to all users and we have included several features designed to improve accessibility for all users. We welcome comments on how to improve the site's accessibility for users with disabilities.

If you use assistive technology and the format of any material prevents your ability to access the information, please contact us by mail, phone, or e-mail for assistance. In order to respond in a manner most helpful to you, please note the nature of your accessibility concern, the preferred format in which to receive the online material, the Web page address of the requested material, and the best way to contact you.

Hard copy documents are available for those unable to access or view the downloadable files on this Web site. Simply contact us by mail, phone, or e-mail to make your request.

Title VI

Any person alleging discrimination based on race, color, or national origin in the administration of a Treasury program has a right to file a complaint to the State of Tennessee Treasury Department within 180 days of alleged discrimination.

Complaints are directed to the Human Resources Title VI Coordinator.

Department of Treasury Human Resources
Andrew Jackson Building
502 Deaderick Street
Nashville, TN 37243

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Reporting fraud, waste, or abuse

The Tennessee Department of Treasury (“Department”) is committed to the responsible stewardship of resources and state law requires all agencies to provide a means by which employees, taxpayers, or other citizens may report suspected or known improper or dishonest acts.

If you observe any activity by a state agency, state employee, or state contractor which you consider to be illegal, improper or wasteful, please call the State Comptroller's Toll-Free Hotline for Fraud, Waste, and Abuse at 1-800-232-5454 or report on-line at www.comptroller.tn.gov. You may also report by contacting the Department’s Internal Audit Director in person or by phone at (615) 253-2018.

DEFINITIONS from the Tennessee Comptroller of the Treasury website:
Fraud – An intentional deception that violates a law or the public trust for personal benefit or the benefit of others.
Waste – Behavior involving the extravagant, careless, or needless use of government funds, property, and/or personnel.
Abuse – Behavior involving the use of government funds or property that a prudent person would not consider reasonable and necessary business practice given the facts and circumstances.

When Internal Audit investigates allegations of fraud, waste or abuse, the reporting employee and the report of findings are considered confidential pursuant to Tenn. Code Ann. Title 8, Chapter 4 and Title 10, Chapter 7 unless subject to court action requiring disclosure.  In accordance with Tenn. Code Ann. § 8-50-116, state law prohibits discrimination or retaliation of any kind against employees who report, in good faith, allegations of fraud, waste or abuse.

As a Federal grant recipient, the Department must comply with all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a Federal grant, a gross waste of Federal funds, an abuse of authority relating to a Federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a Federal grant.

Equal Employment Opportunity Plans (EEOP)

The Tennessee Department of Treasury is firmly committed to the principle of fair and equal employment opportunities for all persons and strives to protect the rights and opportunities of all persons to seek, obtain and hold employment without being subjected to illegal discrimination and harassment in the workplace.

The policy of the Department is to provide an environment free from discrimination and harassment of an individual because of that persons race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veterans status or any other category protected by state or federal civil rights law.

Download the EEOP Utilization Report

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