Education and Resources

Please email us at: ucp.holders@tn.gov

Emails are sent to confirm a user and when payments are received and processed.

Please visit: Forms and Guides

Reports are due by November 1st of each year. NOTE: The reporting deadline has changed from May 1st to November 1st, beginning in 2019. Please see Laws and Statutes for more information on the reporting deadline change.

Yes, TCA 66-29-138(b) allows a holder to report before the statutory due date if due diligence requirements have been met.

From the log in page, select “forget your password?” you will receive an email to reset the password at the address provided.

A primary user manages the group of users, but all users (primary and secondary) are able to review and select files that have been submitted (completed or not completed), create a new report (positive or negative), and make payments on any existing file.

Contact the Unclaimed Property Division at UCP.Holders@tn.gov so that the primary user can be switched from the inactive user to a secondary user.

Once the person is registered as a secondary user, they can make payments on any file.

A positive report has a value greater than $0.00 and a negative report is a $0.00 report.

No. Effective with the 2006 annual reporting period, negative reports have not been required.

The file you use to report unclaimed property on the web application should be the standard NAUPA formats: .txt, .hde or .rpt. use the .hde format for encrypted files.

The system either accepts the entire file or rejects it. If the file is rejected, there is an error and the error report will detail the specific errors on each line inside the file.

Once you have reviewed the errors in the error report, correct the mistakes you are able to, or contact the creator of the file in order to resolve all issues, and then resubmit. After trying this and using the complete reporting guide as a reference, you may contact the unclaimed property division if you are having trouble uploading the file.

Yes. there may be sensitive PII on the downloaded error report; so proceed with necessary measures.

Yes, the file can have multiple reports.

Locate the holder by name and tax ID. You can delete the report if you happen to select the wrong holder.

All remitted funds should be made through the online portal ReportItTN by ACH (automated clearing house payments. you have the option to make ACH debit or ACH credit payments.

If you are unable to make an ACH debit or ACH credit payment through the online portal ReportItTN you may request permission to make an alternative payment. The only other option is by Fed wire. you can make this request by emailing ucp.holders@tn.gov. If approved you will be sent the Fed wire instructions. Payments made by check will be assessed penalties.

A debit-block may be on your account when the treasury attempts to pull the remitted funds, rejecting the transaction as an unauthorized debit. Contact your financial institutions prior to making payment and give them our company ID # u626001445 to allow the upcoming transaction.

Normally, payments should be processed within three to five business days of the transaction.

Please refer to the complete reporting guide to remit all other property.

A security becomes totally worthless when it has no value or no potential value. Evidence of worthlessness must clearly indicate no probability of realizing anything of value for the security from a sale, liquidation or otherwise. A security is considered worthless if the cost of selling or disposing the security is greater than the value of the security.

We will not accept worthless, restricted or nontransferable securities. Hold these securities until they either have value or can be delivered.

Physical certificates are accepted only if they cannot be sent DTC, DWAC or DRS. Our custodian must be notified two (2) business days prior to sending. Certificates received without proper notification will be returned. No Certificates will be accepted that require fees to be paid for by the State of Tennessee.

Non-publicly traded securities can be managed by our custodian. We will work directly with the reporting company to process transfers and claims. Understand that if multiple owners are being reported, and one comes forward to claim their shares, that owners portion will have to be completely detached from the escheated number of shares and returned to claimant.

The State does offer a buy back after 36 months of reporting. If your security cannot be purchased by the entity or publicly sold we will have to be the custodians until the securities are claimed. This does cause our interests to become greater as the securities are reported.

Contact UPCH.Custody@avenuinsights.com for guidance delivering non-publicly traded securities.

It does not matter where the account resides as long as it is related to the Unclaimed Property for the State of Tennessee.

If the shares can easily be transferred and/or liquidated once in the State’s name, we can register the security under the State’s nominee name and book the shares as (NIB) Not In Bank. This way, the State has a record of receiving the shares and can easily transact when authorization to do so is received.

1. With Book Entry – do you prefer that shares reside in the books of the company and you can issue a statement, or are they going to be held with the Transfer Agent? (The answer to this question will determine how to deliver)
2. If they are going to be held with the Transfer Agent, please provide the name of the Transfer Agent.
3. There is a physical certificate issued. Do we need to cancel that certificate and issue it in the name of Music City & Co. C/O Avenu Insights & Analytics?

If the shares can easily be transferred and/or liquidated once in the State’s name, we can register the security under the State’s nominee name and book the shares as (NIB) Not In Bank. This way the State has a record of receiving the shares and can easily transact when authorization to do so is received.

4. Provide the cusip # if there is one assigned to the stock
5. Provide the market value/per share price for the stock

NAUPA Holder Reporting Recommendations for Unclaimed IRAs
On January 1, 2020, The Internal Revenue Service’s Revenue Ruling 2018-17 went into effect concerning withholding and reporting taxes with respect to payments from Individual Retirement Accounts (“IRAs”) to state unclaimed property programs. Holders reporting these properties should make use of the NAUPA Standard Deduction and Withholding code “TW” to represent “Income Tax Withheld.”

For more information related to the NAUPA reporting standard, please visit: https://unclaimed.org/wp-content/uploads/NAUPAStandardElectronicFileFormat-11.20.19.pdf

The securities that have no value and/or cannot be registered to our FEIN should not be reported or delivered to the State. If the restrictions are lifted and the security restores its value, then it should be reported on the next submitted report.

If you need clarification that the security is non-reportable, a list of questionable securities can be emailed to ucp.mutualfunds@tn.gov. The email response can be used for auditors, and the Broker will not be penalized for not reporting.

All reported securities must be held or managed by our custodian. Exceptions are only considered if given direct approval prior to reporting by our office. A monthly or no less than quarterly statement for all securities is a requirement to this exception. Any securities reported without prior approval will be refused and returned to the custody of the Reporting Holder.

You should deliver the securities when your report is complete. Upload the report through ReportItTN after receiving confirmation that the securities have been approved. You will be asked to enter the deposit date in order to upload your completed report.